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Billing Administrator

On behalf of our client in the 5th district, Budapest, we are looking for a Billing Administrator with relevant financial experience who would like to apply her/his skills in a professional law firm environment. 


Main responsibilities:
1. Drafting and Reviewing Invoices 
  • Extract and print preliminary invoices from the SAP system for review. 
  • Perform initial checks on the draft invoices to identify and correct any errors. 
  • Pass the reviewed draft invoices to the responsible partner or lawyer for further verification and approval. 
2. Finalizing and Issuing Invoices 
  • Incorporate any changes suggested by the responsible partner or lawyer. 
  • Ensure that all necessary adjustments are made before finalizing the invoices 
  • Issue the final invoices and either post them in the accounting system or upload them to the customer's e-billing platform. 
3. Modifications and Cancellation
  • Make necessary modifications, cancel, or reissue invoices as required.
  • Write off invoices if deemed uncollectible or as per company policy.
4. Collections and Follow-Up
  • Monitor overdue invoices and initiate follow-up actions for late payments.
  • Contact customers to remind them of overdue payments and encourage timely settlement.
  • Maintain communication with customers to resolve any billing disputes and reconcile open invoices.
5. Reporting and Data Management
  • Generate and prepare statistical reports and financial statements for management and customers.
  • Reconcile data between different systems and ensure accuracy in reporting.
6. Collaboration and Record-Keeping
  • Coordinate with partner offices for billing purposes, including correspondence and reconciliation.
  • Keep comprehensive records of customer data, including basic information, contact details, discounts, and special invoicing requests in both Hungarian (COBRA) and foreign accounting software (SAP).
7. Record Changes in Customer Data
8. Maintain Invoicing Specifications


Required skills:
  • Minimum 1 year of work experience in a related financial field (Billing, Credit&Collection, Client Account Management)
  • Communication skills in English - required to communicate with clients
  • Excellent analytical and communication skills
  • Accuracy, attention and proactivity


Advantages:
  • University degree is beneficial but not a must



What our partner can offer to you:
  • Cafeteria 
  • Possibility of flexible working hours
  • Prestigious working environment close to the Danube bank, close to the Chain Bridge
  • 1 Home Office per week after probationary period
  • Friendly, welcoming, and youthful atmosphere with two direct collagues